Third Party Billing

Understand the process and timeline for Third Party Invoicing.

Sponsor Invoicing

  • UW-Madison will generate invoices during the term after the add/drop date has passed. The sponsor can request to have invoices generated earlier, if necessary. Invoices are sent to the contact person at the address provided in the authorization letter.
  • UW-Madison will only invoice sponsors for tuition, mandatory segregated fees, and departmental charges. Payments for other expenses (such as housing) should be coordinated between the student and their sponsor.
  • Payment is due within 30 days of invoice date.

Invoicing Schedule

Invoices will be prepared and distributed to sponsors according to the following schedule:

  • For Fall term, third party invoices will be distributed in October (unless requested earlier)
  • For Spring term, third party invoices will be distributed in February (unless requested earlier)
  • For Summer term, third party invoices will be distributed in July (unless requested earlier)


Call the Bursar's Office - Third Party

Phone: (608) 262-3612

Fax the Bursar's Office

Fax: (608) 265-3201

Bursar's Office hours

Monday – Friday
8 AM – 4PM

For staff development, on Wednesdays the customer service window may not open until 9:15 AM

Find the Bursar's Office

333 East Campus Mall #10501
Madison, WI 53715-1383